Job Details

Essential Duties And Responsibilities:

• Proactively manages complex, high-priority Outlook calendars for multiple senior leaders; schedules and coordinates internal and external meetings–including with outside partners and executives–with a strong emphasis on discretion, accuracy, and seamless execution for sensitive or confidential discussions
• Coordinates travel for assigned team members with company travel agency, manage air and hotel reservations, create itineraries
• Provides support for reimbursement requests and expense reports
• Manages office communications–fields and routes organizational phone calls, emails, and traditional mail
• Provides as-needed back-up support for other administrators 
• Potential to collaborate across departments to help plan events and further company initiatives

EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS:
Education/Experience:

• Bachelor’s degree (B.A./B.S.) from four-year college or university preferred and a minimum of three years of related experience; or equivalent combination of education and experience 

Experience/The Ideal for Successful Entry into Job:

• Prior experience supporting Business Development, corporate strategy, investment banking, legal, consulting, or other teams where calendar coordination involves confidential or time-sensitive external discussions; pharmaceutical/biotech industry experience a plus but not required
• Demonstrated expertise in complex calendar management across multiple time zones and stakeholder groups; experience coordinating meetings that require significant pre-scheduling coordination, confidentiality, and back-and-forth with external parties (e.g., partner companies, investors, or counterparts in deal-sensitive contexts); additional administrative experience in travel, expense reporting, logistics, and communications

Knowledge/Skills:

• Advanced computer skills including advanced knowledge of Microsoft Outlook, Microsoft Word, Microsoft Excel, PowerPoint, and adept at Internet research
• Ability to demonstrate independent judgment, initiative, and common sense in problem-solving and making recommendations
• Strong interpersonal, oral and written communication skills
• Ability to work in a fast paced and team-based environment and manage multiple priorities.
•  Ability to build and maintain strong relationships.
• Demonstrates tact, diplomacy, respect, and confidentiality, is approachable and interacts professionally; builds business relationships based on mutual respect.
• Works efficiently, responds promptly
• Responds well to changing demands and frustrating situations by maintaining flexibility and professionalism