Job Details
Posted 22 May, 2026
Job Id: 627388
Admin Assistant – Madrid
Job Description
Admin Assistant – Madrid
Are you organized, proactive, and ready to jump into a dynamic team in Madrid? We’re looking for a vibrant Admin Assistant to support the Medical Science Liaison (MSL) and Sales teams at a bustling office located in Madrid. This is a fantastic opportunity to be at the heart of an innovative company, helping things run smoothly and making a real impact every day.
In this role, you’ll handle a variety of administrative tasks, coordinate schedules, and keep the team well-organized. It’s perfect for someone with a couple of years of experience, ideally with a background in life sciences, eager to develop their career in a lively, supportive environment. If you’re someone who thrives on multitasking and has a knack for communication, this could be your next exciting move!
Required Skills:
- 2+ years of administrative experience
- Strong organizational and time-management skills
- Excellent communication abilities in Spanish and English
- Proficient in MS Office (Word, Excel, PowerPoint)
- Ability to work independently and prioritize tasks
Nice to Have Skills:
- Experience in the life sciences industry
- Previous support experience with sales or medical teams
- Knowledge of CRM tools or similar systems
Preferred Education and Experience:
- Bachelor’s degree or higher, preferably related to life sciences or business
- Life sciences background is a definite plus
Other Requirements:
- Immediate availability or within 1-2 weeks to start
- Must be comfortable working in Madrid local office (onsite)
- Able to commit to a 6-month initial contract, 40 hours/week
If you’re ready to kick-start your next adventure and think you’re a good fit, don’t hesitate–apply now! We’re excited to see what you can bring to this vibrant team.
Equal Opportunity Employer
We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert
Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
