Job Details

• Responsible for managing a global supply plan for assigned products to maximize service levels to customers and optimize working capital spend, in line with global business guidelines and directions
• Ensure global supply – translate business & inventory needs into supply requirements, ultimately to supply to the commercial regions (US, Canada, EMEA, LATAM & CASAJ)
• Engage with the regional planning teams on management of long-term product supply shortages e.g., set up the right multi-echelon inventory targets to automate the propagation & distribution of the materials with shortages, support manual allocation strategies to the regions to allow fair share deployment

Operational Management

• Purchase order (receipts) adjustments to reflect accurate supply visibility to the regional teams
• Tracking our shipments to the regions to ensure each step is done appropriately & in timely manner.
• Making allocation proposals when in short supply situations & managing allocations in LOTS/SAP. Manage expediting supply orders when needed.
• Planning Master Data management to support accurate information flow to Regions and Plant.
• Work closely with the plant to understand capacity resources, LTP and lead product changes and launches.

IBP & S&OE Process Facilitation

• As key player of IBP process, set up monthly plant Supply consensus with the manufacturing sites as well as participating to the Long-Term Planning (LTP) process
• Ensures timely collection and review of the appropriate information required for this forum to accurately determine global allocation plan
• Execution of allocation plan/supply response from the Integrated Business Planning Process to the regional supply chain teams.
• Work closely with the plant to understand capacity resources, LTP and lead product changes and launches.
• Lead S&OE meetings with the Plant. Validating Weekly volumes changes and raising major variances.
• Lead S&OE meetings with Regions and Global planners to update them on supply matters.  Providing inventory projections for the respective product ranges considering Global Demand & Production plans.

Business Performance Management

JOB DESCRIPTION

The Central Marketing Support Coordinator provides centralized operational support to four Central Marketing Organization VPs, namely:

· VP, Digital Experience Management

· VP, Global Brand Strategy

· VP, Global Pricing

· VP, Launch Excellence and Insights

This is not a traditional administrative support role. It focuses on using AI tools to improve speed, quality, and consistency of work, enabling the delivery of structured tasks, coordinating information and meetings in a fast-paced, exciting environment.

The successful candidate will be able to demonstrate experience using AI tools for drafting, summarizing, or organizing information (e.g., Copilot-style tools or comparable platforms), and can follow guidance on ethical and compliant use of AI. Curiosity and openness to learning new digital tools are highly advantageous and the incumbent will be the role model of demonstrating how applying AI improves how work gets done.

This role combines executive support with structured marketing coordination and AI?enabled content preparation to improve speed, consistency, and effectiveness of Central Marketing work.

Responsibilities:

• Manages calendars, schedules meetings, and prepares agendas for Central Marketing VPs while ensuring meetings are well-organized and materials are delivered on time.

• Utilizes approved AI tools to draft summaries, communications, and documents, while developing reusable prompts to drive consistency and efficiency.

• Leverages AI to identify patterns, risks, and opportunities across VP priorities, streamlining workflows and automating recurring deliverables.

• Maintains structured folders, templates, and version control in Teams and SharePoint, along with a curated library of effective prompts and outputs.

• Coordinates cross-functional initiatives, tracks action items through completion, escalates risks when necessary, and improves overall speed, quality, and consistency of deliverables.

Minimum Requirements:

• Bachelor’s degree preferred in business, marketing, communications, or a related field; equivalent experience may be considered.

• 1-3 years of experience in an executive assistant, administrative, marketing coordination, or operations support role.

• Experience supporting senior leaders or working in a global, matrixed environment is advantageous.

• Strong organizational and prioritization capability, with the ability to manage multiple requests at once, keep work on track, and maintain accuracy under pressure.

• Clear written communication skills, with an ability to translate inputs into concise, well-structured emails, summaries, and presentation materials for executive audiences.

• High level of digital proficiency across Microsoft 365 tools such as Outlook, Teams, PowerPoint, and SharePoint, along with confidence working in collaborative digital environments.

Preferred Requirements:

• Exposure to marketing, digital, or commercial environments is helpful but not required.

• Disciplined approach to managing information, ensuring files, templates, and materials are well-organized, easy to access, and consistently maintained.

• Working familiarity with AI tools for drafting, summarizing, and organizing content, with the ability to apply them in a practical and thoughtful way.

What Will Help You Stand Out

• Experience working in global marketing organizations with multiple business units, regions, and compliance requirements.

• A strong point of view on how to operationalize AI responsibly and pragmatically to increase work efficiency

• The ability to balance multiple priorities with practical execution and change adoption.

• A collaborative and positive can-do attitude

• A “Say-Do” ratio of 1:1

Additional Information

This role offers exposure to Central Marketing leadership and AI-enabled workflows.

Pay Range: 35-45/hr *based on experience