Job Details

Summary:
The Associate Contracts Manager will report into the Research Contracts Group organization within Research. The Associate Contracts Manager works under supervision of a manager to process/complete a high volume of Material Transfer Agreements (MTAs) (up to 400/year). The Associate Contracts Manager will communicate with Research scientists, leadership, internal legal counsel, outside technology transfer offices, academic scientists, and internal shipping/material supply teams under supervision of the manager.

Job Responsibilities:
– Process entire lifecycle for the Outgoing MTA Program, with an active queue of 50-80 MTAs at any one time. Likley to be 50-75% of effort/ time.
– Ability to interact and articulate salient points and status of MTAs and simple agreements (amendments, CDAs, etc) to internal stakeholders, leadership, Legal, outside technology transfer offices and academic scientists.
– Proactively manage, prioritize, and resolve a high influx of daily email correspondence. This role requires an exceptional ability to maintain rapid response times without sacrificing accuracy or professional tone.
– Nice to have: understanding of scientific nomenclature, including lab reagents and genetically modified animal models and relevant associated terms – eg. antibodies, plasmids, DNA, genetically modified mice, progeny, derivatives, etc.
– Requires at minimum a basic understanding of legal agreement structure and concepts – eg. amendments, obligations, parties, etc.
– Organizes and processes signatures for Outgoing Material Transfer Agreements and other simple agreements following approved procedures.
– Handles post execution tasks to complete agreements, including sending fully executed agreements to counterparty, filing agreements with Legal Records, completing data records in databases, initiating shipments, including organizing necessary import/ export paperwork, and addressing any shipping issues.
– Tracks status and accurately maintains records in real time in MTA Database and Contracts Database, as appropriate, including proper identification of party names, effective date and expiration date..
– General administrative responsibilities are required, including: Filing agreements with Legal Records; Coordinating meetings; Data entry in the MTA Database.
– May also work on other projects on a case by case basis to fill work time to 100% time (eg. bulk template updates, process improvementes, data clean-up and organization, etc.)

Job Requirements:
– Bachelors degree (nice to have – in scientific discipline); legal experience or education required
– Preferred 2-4 years relevant work experience;
– Work experience in a pharmaceutical, biotech and/or university setting
– Experience drafting and managing agreements.
– Ability to handle multiple priorities in a fast-paced environment.
– Must be able to follow existing processes to solve problems in addition to independently proposing solutions.
– Excellent interpersonal, verbal and written communication skills.
– Excellent time management, prioritization and organizational skills.
– Detail oriented, team player attitude, high work ethic, and reliable.
– Comfortable working with databases and enterprise business systems.
– Comfortable with standard office suites such as Microsoft Office (Word, Excel, etc.) and Google Applications (Mail, Calendar, Documents, etc.).
– Demonstrated Critical Thinking Skills: Must be able to use independent thinking to solve problems and propose solutions independently, even if they moderately deviate from protocols and guidance.

Pay Rate Range: $35-49/hr depending on experience