Job Details

CONTRACT 

The Senior PRC Coordinator will independently manage review-platform workflows, prepare and facilitate PRC meetings, conduct submission and post-review quality checks, maintain accurate records and reporting, and proactively identify risks, dependencies, and escalations. The role will collaborate closely with Marketing, Medical Affairs, Regulatory, Legal, Compliance, IT, external agencies, and other commercial partners.

RESPONSIBILITIES
Content Review and PRC Meeting Management

• Own the operational execution of the promotional materials review process across assigned brands and concurrent projects, from agency or material-owner submission through final disposition and content dissemination.
• Confirm that submissions are complete, correctly routed, review-ready, and aligned with applicable SOPs and process requirements.
• Serve as a subject matter expert for PRC workflows within Veeva Vault PromoMats, including document routing, task assignments, workflow management, annotations, version control, approvals, reporting, and content expiration.
• Monitor review timelines, dependencies, aging items, and potential bottlenecks; escalate risks early with a clear summary of impact and recommended next steps.
• Partner with PRC reviewers and material owners to answer process questions, coordinate follow-up, and support timely resolution of open issues.
• Schedule recurring PRC meetings and ad hoc reviews across brands; coordinate attendance, agendas, pre-reads, and review materials
• Facilitate meetings in a neutral and organized manner, keeping the team focused on review objectives, decisions, open questions, and next steps.
• Moderate fast-paced, nuanced discussions effectively across multiple stakeholders and drive alignment, decision-making, and clear actionable next steps.
• Capture and maintain accurate meeting annotations, decisions, action items, owners, due dates, document versions, and approvals within Veeva PromoMats
• Distribute meeting outputs promptly and follow up with stakeholders to drive closure of outstanding actions.

Quality Control and Content Readiness

• Conduct initial quality checks of submissions for completeness, correct document version, required metadata, supporting materials, references, and appropriate routing.
• Review post-review versions to confirm that agreed changes have been incorporated and that no unauthorized, additional, or non-directed edits have been introduced.
• Identify discrepancies, missing information, workflow errors, and process deviations and coordinate resolution with the appropriate owner.
• Support reference and claims readiness by checking naming conventions, metadata, duplication, usage rights, licenses, and library requirements, as applicable to the assigned workflow.
• Support accurate management of approved content, components, references, claims, and other digital assets within applicable systems.
• Maintain a high standard of operational accuracy, documentation quality, and inspection readiness.

QUALIFICATIONS
The successful candidate will bring strong experience coordinating promotional material review in a regulated pharmaceutical or biotechnology environment. They will be organized, collaborative, detail-oriented, and comfortable exercising sound judgment and working independently with cross-functional stakeholders.

• Bachelor’s degree with 5+ years’ relevant experience in the biopharmaceutical industry, marketing operations, medical communications, promotional review, or a related field; equivalent experience may be considered.
• 3+ years of experience coordinating promotional or non-promotional review processes, MLR operations, PRC workflows, or comparable regulated-content activities.
• Experience managing multiple brands, projects, agencies, reviewers, and deadlines in a complex cross-functional environment.
• Strong working knowledge of Veeva Vault PromoMats
• Experience with reference management, claims libraries, digital assets, usage rights, licenses, or promotional component libraries.
• Working knowledge of the regulatory and legal environment for pharmaceutical promotions, including OPDP expectations and other regulatory guidelines.
• Strong meeting-management, communication, and organizational skills, including the ability to prepare agendas, capture decisions, drive action-item closure, and maintain accuracy under time pressure.
• Ability to work independently, manage competing priorities, and maintain accuracy and attention to detail.