Job Details
Posted 24 June, 2026
Job Id: 628789
Scheduling Coordinator
Job Description
Talent Acquisition Coordinator
Part-Time (20 hours/week) – onsite 2 days/week and as needed
Job Summary: The Talent Acquisition Interview Scheduler supports the recruiting process by coordinating interviews, communicating with candidates, and ensuring a smooth and positive experience for all applicants. This role works closely with Talent Acquisition partners, hiring managers, and candidates to manage scheduling logistics across multiple time zones and calendars.
Key Responsibilities:
· Coordinate and schedule phone, video, and onsite interviews for candidates across various departments
· Communicate clearly and professionally with candidates regarding interview details, confirmations, and changes
· Manage multiple calendars to ensure availability alignment between hiring managers and candidates
· Update interview details in the Applicant Tracking System (ATS) and maintain accurate talent pipeline records
· Assist with creating interview schedules, agendas, and reminders for internal teams
· Support TA team with administrative tasks such as posting jobs, tracking candidate progress, and sending follow-up communications
· Ensure an outstanding candidate experience through timely, friendly, and efficient communication
Qualifications:
· BS degree in business administration or related field. Experience in lieu of a degree will be considered
· 2+ years of experience in recruiting coordination, HR support, or administrative scheduling
· Strong organizational skills and attention to detail
· Excellent written and verbal communication skills
· Ability to prioritize and manage shifting deadlines in a fast-paced environment
· Proficiency with Outlook calendars; experience with an ATS (e.g., SmartRecruiters, Workday, Greenhouse) is a plus
· A candidate-first mindset with a focus on professionalism and service
Pay Rate Range: $25-30/hr depending on experience
Equal Opportunity Employer
We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.
Fraud Alert
Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
